DATA PRIVACY NOTICE
Hope Church Glasgow Trust
Your personal data – what is it?
Personal data is data that relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”) and the UK Data Protection Bill 2018.
Who are we?
Hope Church Glasgow Trust is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
How do we process your personal data?
Hope Church Glasgow Trust complies with its obligations current Data Protection legislation by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
To enable us to provide a voluntary service for the benefit of the public as specified in our Trust Deed;
To administer membership records;
To manage our employees and volunteers;
To maintain our own accounts and records (including the processing of gift aid declarations);
To inform you of news, events, activities and services running at Hope Church.
What is the legal basis for processing your personal data?
Explicit consent that we can keep you informed about news, events, activities and services.
Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law;
Processing carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
there is no disclosure to a third party without consent.
Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church.
How long do we keep your personal data?
Whilst you are a part of the Hope Church Family, we ask for your help in keeping your details up to date. If you move away or leave, you can choose whether we continue to make you aware of events or not. Once you have let us know you wish it to be removed, we will remove your data within one month, except for gift aid declarations and associated paperwork, which we will retain for up to 6 years after the calendar year to which they relate. Registrations of marriages, and information that refers to Safeguarding we will keep permanently.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
The right to request a copy of your personal data which Hope Church Glasgow Trust holds about you;
The right to request that Hope Church Glasgow Trust corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for Hope Church Glasgow Trust to retain such data;
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller.
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to lodge a complaint with the Information Commissioners Office.
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries or complaints please in the first instance contact firstname.lastname@example.org
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.